Virtual Assistant Bookkeeping » Bookkeeping

A “Taxing” Situation

jordan — Mon, 07 Jun 2010 07:11:56 +0000

You own a small business, and it’s growing. When you first set up shop, you were a “one-man band.” You went out and made sales calls for most of the day, came back to make collection calls before the day was over, and probably provided your company’s service or supervised the manufacture or distribution of your product as well. In the evenings, you did your bookkeeping. And in the morning, you started all over again.

Time went on, and your business began to grow. You hired a sales rep, and you were relieved to be shed of that responsibility. But as your new sales rep showed his or her effectiveness, adding new accounts and boosting the orders of existing accounts, you found yourself spending more and more time on bookkeeping and collections. Finally you decided it was time to hire a bookkeeper.

That was when you started to think. Your thoughts turned first to the fact that if you brought a bookkeeper onboard, whether full-time or part-time, you were going to have to pay his or her FICA and unemployment. You also were going to have to find room for another desk and chair, add another phone, and more.

But it was the tax situation that was predominantly eating at you. You didn’t want to be held responsible for those social security contributions, the morass of paperwork involved (even if your new bookkeeper actually did the work, you’d still have to pay him or her for doing it), the forms to fill out…. Ick! Taxes! Ick! Paperwork! Ick! Forms!

And if you’re really smart, that’s when you realized that the ideal solution was to engage the services of a virtual bookkeeper, an offsite worker who might be a sole practitioner or a worker in a larger company, but someone knowledgeable about bookkeeping, billing, taxes, forms, and all the other intricacies… but whom you wouldn’t have to list as an employee, pay FICA and other deductions for, fill out forms for, or otherwise get entangled in legal requirements for.

It’s thinking like that that got you to where you are now, thinking like that that will get you ahead in years to come, and thinking like that that, if it hasn’t already led you to engage the services of a virtual bookkeeper, will lead you in that direction now.

It’s certainly the answer to your “taxing” situation.

Virtual Assistant Bookkeeping – Are You Thinking Of Outsourcing?

jordan — Tue, 23 Feb 2010 10:19:54 +0000

The first and the foremost thing that comes in the mind is that how a virtual assistant can help one in bookkeeping virtually. Here are some of the suggestions; you will find that virtual bookkeeping can be done very easily. But the thing is that it depends on the system that you are up to currently, and at the same time it is also dependent on how snug you are in delegating the virtual bookkeeper.

Let us have some of the considerations -:

• You should be assured of the fact the version of the virtual bookkeeper should be the same as that of the accounting software that you are currently using, no matter if it be Peachtree, Quick books, etc.

• You will find that most of the accounting program will allow you to restore a file that is quite below or that of the same version. But after that you will not be able to reload the file again on your version. But, you will find that there are many people who find that using older version is just fine for them.

• If you want to access the remote access sites, you can go for gotomypc, logmein and even pcanyware. But you should notice that the virtual assistant bookkeeper can access on your computer. If the virtual bookkeeper can access your files and update as per requirement, you will find that the tasks will be all accurate for you.

But, at the same time the bookkeeper and the entering transactions can take a bit of more time, because of the internet connection that you are presently based upon.

One of the best options that I find the best is to get the QuickBooks online. The best thing about the QuickBooks software is that, you will find all your necessary files and the folders backed up and are saved in the intuit server almost each and every day. You won’t have to buy new soft wares each and every day. It also enables three users to access the account. You can access the files from anywhere.

It may be your office, from your home and even from the hotel where you are staying. If you want the software online then you should talk to the pro- advisor at once, and discuss all the necessary details. Your pro-advisor will discuss all the necessary details and explain all the necessary packages that will help you to set up the account. You will find the monthly charges will come on the package that has been set –up. The charges will come at around ten dollars to thirty five dollar. You will also find that the pro-advisors also offer some discount with their offerings.

Virtual assistant bookkeeping is just the one stop solution in order to meet the needs of outsourcing. Many companies are there, who have a team of well experienced professionals and each of them have more than six years of experience in their respective domains. Many of them can work with that of the QuickBooks, Peachtree and many more. You will find it quite beneficial if you do have the recent and updated version uploaded.

Creative Hiring Solutions for Your Accounting/Bookkeeping Needs for Your Small Business

jordan — Mon, 14 Dec 2009 11:05:12 +0000

No matter if you are the owner of a large or small business, you need cost-friendly help. One of the most cost-effective ways is to outsource portions of your jobs to outside contractors.

One great benefit of outsourcing the needs of your small business is that it reduces cash flow. If you have a bookkeeper on premises and you only need them four to five hours a week, you are paying them for additional hours. Their salaries might include company benefits and do not forget about the cost of office space as well as office equipment in order for them to perform their jobs. If you outsource your bookkeeping needs, you can elect to purchase only the services you need for your small business.

Another great benefit of outsourcing is that it can save you time. Instead of paying to teach someone, you can outsource proven professionals in the industry. Instead of paying someone to learn, you can hire qualified people for the targeted areas of your business you need help with.

Studies have shown that people’s productivity rises when given the opportunity to work from home. Clear expectations on project milestones can guarantee projects will be completed on time.

Often times, small business owners outsource to save money but outsourcing has proved to be beneficial to small business owners in many numerous ways. Outsourcing can give you more control over business results in numerous critical areas of your business and the most important area is the ability to plan. You will find control in reliability, effective implementation of ideas and cost variability improvements.

Look for an outsource company which prides itself with professional and personalized services. The best outsourcing companies demand that their employees pay a membership fee while having a minimum number of years of experience in the industry.

With these benefits, why would you not outsource? The time and money alone is enough to allow you to not only concentrate on the core of your business but allow you to do what it is you do best and this is running your business.

How Can Virtual Assistant Bookkeeping Help Me?

jordan — Tue, 15 Sep 2009 11:45:21 +0000

If you have heard the term virtual assistant bookkeeping tossed around you may be wondering how this can help you out. The truth is that it is actually quite easy to see the perks and the benefits once you hire a virtual assistant who is skilled at bookkeeping. However, since most people like to know what benefits they will see before contracting with a freelance virtual assistant here is a short list of how virtual assistant bookkeeping can help you.

The time factor -

First and foremost, anyone who has attempted to take care of their own company’s bookkeeping or any other company’s bookkeeping responsibilities can tell you that bookkeeping is a slow and tedious task. The truth of the matter is that the job is time consuming and not immediately rewarding since you cannot see the results of keeping excellent factors right away.

This is why you may want to find someone to handle virtual assistant bookkeeping tasks for you, so that you can spend your time on business matters that only you can handle instead of menial tasks that take up your day.

The accuracy factor -

The result of poor bookkeeping, or bookkeeping done in haste to get the task over with is inaccurate records which can lead to many problems down the road. Every time you make a decision that pertains to your business you will be looking at your records to double check that it is a formidable idea. If your books are wrong you possibly can make a disastrous decision.

On the other hand, accurate books will allow you to always make your decisions with a full set of information in front of you which is obviously the preferred manner to do so. Plus, keep in mind that come tax season you will pray that your records are accurate.

The sales factor -

Finally, if you delegate the task of virtual assistant bookkeeping outside of your company you will have the time to focus on how to drive your sales and how to best expand your company. The result of this is a higher profit per quarter, and increased sales and profit are hard to argue with!

All about Virtual Assistant Bookkeeping

jordan — Mon, 17 Aug 2009 14:16:47 +0000

When starting a web business, the financial transactions are usually less and it’s easy to keep record of the payments, expenses, etc. But, in a month or so when the business develops, more transactions are made which results in more time being spent on data recording or more commonly, “bookkeeping”. From the money spent on office accessories to the payment of employees, all the data has to be processed and recorded which is difficult for the business owner alone.

As time goes on the owner gets more and more involved in bookkeeping. This will give him less time to communicate with his clients and thus, the efficiency of the business decreases. To rescue the businesses from this overwhelming nightmare, the idea of “virtual assistant bookkeeping” is introduced.

What is a virtual assistant bookkeeping?

Bookkeeping in general means to record transactions such as sales, purchases, income, payments etc. Normally, this can be done by just hiring someone as bookkeeper. In many cases this means additional costs if the office space is limited. Virtual assistant bookkeeping is the idea of having someone does the bookkeeping online. This saves office space and the virtual assistant bookkeeper can work from the comfort of home which means steady and error free work.

How does it work?

The virtual assistant bookkeeper’s work is a crucial one. The company or individual sends the bookkeeper the raw report of transaction. Then the bookkeeper does the necessary calculations and puts the data into specified format. This data is regularly recorded and sent to the company via email. And in the fixed time the employee receives the payment. The provider and the company may be in the same town or even in two different countries.

Some of the advantages

Virtual assistance bookkeeping has many advantages. It saves the owner from the tremendous work of maintaining a record. It permits the individual more profitable hours with clients. There is no need to arrange extra workstation at the office which means additional costs for office supplies. The owner doesn’t have to share the profits which in other cases would have been demanded. This was all from the owner’s perspective. From the service providers point of view the job is enjoyable. The whole job can be done without leaving the comfort of home except for receiving the big payment. Compared to those working at the office he can deliver more complete and correct work.

What is needed?

Most of the people already have the things needed to start virtual assistant bookkeeping service. Firstly, a computer with high speed internet connection to keep contact with the buyer, word processing software, a printer and telephone. A fax machine is often helpful. Sometimes the virtual assistant bookkeeper may need to learn specific business bookkeeping software provided by the business owner.

Where to find buyers and providers?

Many professionals offer their service through their website or freelance job sites. The service buyers can check the websites and contact one. Then the job responsibilities, payments and other conditions are discussed. The social networking websites are a good place to meet both buyers and providers.

Where saving time is involved the perfect business mind will go for it. It may sound cliché but it’s true that in business time means money. And virtual assistant bookkeeping saves not only precious time but also tremendous work.

Virtual Assistant Bookkeeping » Bookkeeping

A “Taxing” Situation

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Virtual Assistant Bookkeeping – Are You Thinking Of Outsourcing?

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Creative Hiring Solutions for Your Accounting/Bookkeeping Needs for Your Small Business

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How Can Virtual Assistant Bookkeeping Help Me?

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All about Virtual Assistant Bookkeeping

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